Minutes - 4/6/2000

Call to order:

President Mikkelsen called the meeting to order at 4:08 p.m.

Senators present:

Aschermann, Bargar, Brandt, Brooks, Cronk, Fowler, Greiert, Hamzaee, Leonard,
McLear, Mikkelsen, Nelson, Reidy, Roberts, Wallner

Senator absent:

Wagner

Ex-officio:

James Roever, vice president for academic affairs, Missouri Western State College

Guests present:

Kathyrne Mueller, administrative associate to the vice president for academic affairs
Bonnie Gregory
Senators-elect Mike Cadden, Bob Klostermeyer, Evan Noynaert,
Sally Radmacher, and Kelly Williams

Meeting agenda:

The proposed agenda for today's meeting was approved as submitted (Wallner/Leonard).

Minutes of the previous meeting:

The minutes of the March 30 meeting were approved as submitted (Leonard/Wallner).

Report from the vice president for academic affairs:

James Roever, vice president for academic affairs, reported having finished reading and
processing faculty evaluations and indicated he is very impressed with the quality and
strength of Missouri Western's faculty. He is currently involved in attempting to fill
some thirty faculty positions, of which six or seven have been filled. Beginning
tomorrow, he will begin reviewing promotion and faculty award proposals. Finally, he
announced 359 graduates will participate in the spring commencement.



Report on FFR:

Kathyrne Mueller, administrative associate to the vice president for academic affairs,
announced June 19 as the deadline for FFR incentive and travel proposals.

Report from the faculty senate executive committee:

President Mikkelsen reported on the work of the executive committee in setting up the ad
hoc committee to examine outside employment and corresponding reimbursement for use
of college facilities and the procedures for monitoring compliance. The committee will
meet and report to the senate at its May 4 meeting. It was agreed by consensus that the
committee membership consists of faculty members Pat McMurray, Bob Klostermeyer,
Keith Stutterheim and Phil Wann, in addition to two administrative members appointed
by President Murphy.

Mikkelsen then reported on the plans and progress of establishing the faculty committee
for interviewing the college presidential candidates, announcing that interviews will
likely occur the weeks beginning April 17 and May 1. The senate agreed by consensus
that the committee will consist of the four executive committee members (Senators
Cronk, Mikkelsen, Nelson, and Wallner) and the three additional faculty members of the
presidential search committee (David Bennett, Richard Porr, and Sally Radmacher).

Senate vice president Wallner reported that he has collected the senate committee
preference forms on schedule, indicating that the return rate on the forms was only forty-
seven percent (somewhat lower than he expected). Senator Cronk compiled the forms
and submitted to vice president-elect Nelson for review and assignments. Senators
Wallner and Nelson will meet on Wednesday, April 12 at 8:00 a.m. to discuss various
procedural matters related to the committee assignments. In addition to the preference
forms received, Wallner has also received some e-mail communications concerning the
assignments. It was noted that all committee appointments must be made by the April 20
senate meeting. Senator Greiert suggested that special attention be given to the recent
restructuring of the social science and communication studies, theater and humanities
departments (two departments being restructured into three) in the assignment of senate
committees.

President Mikkelsen announced that the April 20 meeting will include reports from the
academic standards and regulations, salary, and fringe benefits committees, and that the
May 4 meeting will include reports from the scholarship and the evaluation of faculty
committees, in addition to a report from academic vice president Roever concerning the
plans for responding to salary issues as requested by the senate at its last meeting.

Senate secretary-elect Greiert agreed to record the minutes for the April 20 meeting in the
absence of secretary Nelson.



Report from the faculty promotion and tenure committee:

Bonnie Gregory, chairperson of the faculty senate promotion and tenure committee,
submitted and read the committee's Final Report, Academic Year 1999-2000 (see
Attachment A). In addition, she submitted and discussed a document related to the
committee's progress and response to the specific committee charges (see Attachment B).
Considerable discussion ensued concerning the committee's methods and priorities used
in their deliberations, concerning the importance or weight of grade distributions, student
evaluations, recommendation letters from chairs and deans, peer evaluations,
departmental standards, year-to-year consistency in committee's assessments, as well as
other issues related to promotion and tenure. President Mikkelsen expressed the senate's
appreciation for the fine work of the committee and its chair.

Discussion of questions for presidential candidates:

Sally Radmacher presented a condensed list of possible questions which could be used by
the faculty presidential candidates interview committee, organized in categories of open
door issues, tenure issues, faculty development and salary issues, and technology (see
Attachment C). She indicated that the list is probably still too long, but that perhaps
some questions could be pared or possibly combined with others. Following some
discussion on these questions, president Mikkelsen announced that a feedback process for
getting faculty information and assessments to the Board of Regents will likely be
developed, and that an open meeting with the entire faculty is anticipated for each of the
candidates invited for campus interviews.

New business:

Senator Nelson introduced the following proposal to amend the constitution (seconded by
Greiert):

MOTION: To amend Article V, Section 2 of the "Constitution of the Association of the
Missouri Western State College Instructional Faculty", which currently reads as follows:

"The Faculty Senate shall be composed of the number of Senate members equivalent to eight (8) percent
(rounded off to the nearest integer) of the voting Instructional Faculty of each division, with the provision
that each division will have at least three Senate members. For the purpose of determining the exact
number of Senate members from each division who will serve during the following academic year, the size
of the Instructional Faculty in each division will be calculated as of spring semester of the election year.
The President of the College and the Vice President for Academic Affairs shall be ex-officio (nonvoting)
members of the Faculty Senate."

so that the clause: "with the provision that each division will have at least three Senate
members" be replaced with the clause: "with the provision that additional members will
be added from the lesser represented division so that each division will have at least forty
(40) percent of the total Senate membership."

If adopted, Article V, Section 2, as amended, would read as follows:

"The Faculty Senate shall be composed of the number of Senate members equivalent to eight (8) percent
(rounded off to the nearest integer) of the voting Instructional Faculty of each division with the provision
that additional members will be added from the lesser represented division so that each division will have at
least forty (40) percent of the total Senate membership. For the purpose of determining the exact number of
Senate members from each division who will serve during the following academic year, the size of the
Instructional Faculty in each division will be calculated as of spring semester of the election year. The
President of the College and the Vice President for Academic Affairs shall be ex-officio (nonvoting)
members of the Faculty Senate."

Mikkelsen announced that discussion on the proposed amendment will be scheduled for
the May 4 senate meeting.

Senator Hamzaee introduced the following three motions:

MOTION: To request that the administration manage to expand the parking lot K
(located between Administration Building & Mitchell Avenue) into the lawn area facing
Mitchell Avenue (Hamzaee).

The motion died due to a lack of a second.

MOTION: To request that the administration increase the number of "Reserved" lots for
the faculty and staff (Hamzaee/Greiert).

MOTION: To request that the administration allow the Faculty Senate to establish a new
committee, entitled the Excellence in Teaching & Scholarship Awards Committee, to:
(i) Set up criteria for accepting nominations
(ii) Review candidates' supporting materials
(iii) Make primary recommendations as to selection of finalists to the Vice President for
Academic Affairs, and that such recommendations be most seriously considered by the
Vice President (Hamzaee/McLear).

Adjournment:

The meeting was adjourned at 5:25 p.m. (Leonard/Brooks).


Respectfully submitted,


G. Barry Nelson, secretary

Faculty Senate Minutes
April 6, 2000
Attachment A

FACULTY SENATE PROMOTION AND TENURE COMMITTEE
Final Report, Academic Year 1999-2000

Submitted by Bonnie Gregory, Chairperson

The Promotion and Tenure Committee consisted of:
Bonnie Gregory (Nursing, PS) Chairperson
Larry Andrews (Criminal Justice/Legal Studies, PS)
Sharon Gray (Music, LAS)
Susan Hinrichs (Computer Science/Mathematics/Physics, LAS) Fall 1999
Dr. Ken Lee (Computer Science/Mathematics/Physics, LAS) Spring 2000
Dr. Shiva Nandan (Business & Economics, PS)
Dr. Dan Trifan (Social Sciences, LAS)
Dr. Sandra Schumm (English/Foreign Languages/Journalism, LAS)
Dr. Randye Williams (Health, Physical Education and Recreation, PS)


During the Fall Term, 1999 the Committee received nine applications for tenure. After
deliberation, the recommendations of the Committee were forwarded to Dr. Roever for
his consideration.

During the Spring Term, 2000 the Committee received eleven applications for promotion.
After deliberation, the recommendations of the Committee will be forwarded to Dr.
Roever for his consideration.

I would like to take this opportunity to thank the members of the Promotion and Tenure
Committee for this diligence and expertise in fulfilling the important responsibility
entrusted to this Committee by the Faculty Senate.


Faculty Senate Minutes
April 6, 2000
Attachment B

(Note from Faculty Senate Secretary Barry Nelson: this is a report of how the Committee
addressed and/or met the charges the Senate had assigned to them. This will be
forthcoming by e-mail next week.)